Notice writing for Class 12 is a short, formal writing task in which you announce an event, a change or a requirement to a specific audience, usually in about 50 words. A notice has a fixed format: the name of the issuing body, the word NOTICE, a date, a heading, the body, and the writer’s name and designation. In a board-style paper, notice writing class 12 questions carry a small number of marks, so each part of the format matters. This guide shows the layout, the rules and six worked samples.
Quick Answer: What Is Notice Writing?
A notice is a brief public announcement that gives people the essential details of something they need to know or act on. It is displayed on a notice board or shared in a circular. The writer, such as a school secretary or a club member, speaks on behalf of an institution, so the language is formal, factual and impersonal.
The standard notice writing format has five elements: the issuing body, the title “NOTICE”, the date, a short heading and the body followed by the signature block. The limit is usually about 50 words in the body, but follow the number in your own question and sample paper.
Notice Writing Class 12: The Format
Learn this layout once and use it for every question. The table shows each part, where it goes and an example.
| Part | Where it goes | Example |
|---|---|---|
| Name of the issuing body | Top, centred | GREEN VALLEY PUBLIC SCHOOL |
| Title | Below the name, centred | NOTICE |
| Date | Left side | 10 March 2026 |
| Heading | Centred, underlined | Inter-School Debate Competition |
| Body | Short paragraph | Who, what, when, where, how to register |
| Signature block | Bottom left | Riya Sen, Head Girl |
The issuing body
Write the name of the school, club or organisation at the top. If the question does not give a name, use a neutral one such as “XYZ School”, or write the name given in the question exactly.
The word NOTICE and the date
Write “NOTICE” in capitals in the centre. Place the date on the left. Use one date style throughout, for example 10 March 2026.
The heading
The heading is a short phrase that tells readers the topic in one glance, such as “Annual Sports Day” or “Change in School Timings”. It is not a full sentence. Place it in the centre and underline it if you are writing by hand.
The body
The body gives the key information in a few short sentences. It answers what, when, where, who and how, so the reader can act without asking anyone.
The signature block
End with your name and designation, such as “Aman Gupta, Secretary, Literary Club”. Do not write “Yours sincerely” or any letter-style closing. A notice is not a letter.
What a Good Notice Body Must Include
Think of the five Ws and H. A complete notice answers all of them in few words.
- What: the event, change or announcement.
- When: the date and time.
- Where: the venue.
- Who: the people the notice is for, and who is organising it.
- How: how to register, what to bring or whom to contact.
If the question asks for a last date, a fee or a contact person, mention it. Missing details is one of the most common ways to lose marks.
Rules and Style for Notice Writing
Follow these rules to keep the notice short, clear and correct.
- Write in the third person. Avoid “I”, “we” and “you” except in standard phrases such as “All students are requested”.
- Use the passive voice where it sounds natural: “Students are informed that”.
- Do not use contractions such as “don’t” or “isn’t”.
- Keep sentences short, and stay within the word limit.
- Do not add a salutation or a complimentary close.
- Check that the date of the event is not earlier than the date of the notice.
- Use “Note” or “Contact” for extra details instead of long explanations.
Useful phrases for notices
For openings, use “It is hereby notified that”, “All students are informed that” or “The school is organising”. For action, use “Interested students may”, “Students are requested to” and “Those who wish to participate should”. For deadlines, use “Last date for registration is” and “Names must be submitted by”.
Types of Notices You May Be Asked to Write
Most questions fall into a few categories. Practise one of each.
Event notices
These announce a function, such as a debate, an annual day, a cultural fest, a sports day or an exhibition. Include the date, time, venue, participants and registration details.
Lost and found notices
These announce a lost item or a found item. Describe the object, where and when it was lost or found, and whom to contact. Keep the description brief.
Change or cancellation notices
These inform students of a change in timings, a postponed event or a cancelled class. State the old plan, the new plan and the reason in one line.
Admission and course notices
These announce a new class, a workshop or an admission drive. Mention the course, duration, fee, eligibility and last date.
Meeting and general notices
These call a meeting of a club or a class. Include the agenda, date, time and venue, and say who should attend.
Sample 1: Inter-School Debate Competition
Question: You are Riya Sen, Head Girl of Green Valley Public School. Write a notice for the school notice board inviting students to take part in an inter-school debate. (Word limit: 50 words)
GREEN VALLEY PUBLIC SCHOOL
NOTICE
10 March 2026
INTER-SCHOOL DEBATE COMPETITION
Green Valley Public School will host an inter-school debate on 25 March 2026 at 10 a.m. in the school auditorium. The topic is “Social media: boon or bane?” Interested students of Classes 11 and 12 should give their names to Mrs Mehta by 18 March.
Riya Sen
Head Girl
Sample 2: Change in School Timings
Question: The school timings are changing because of the winter season. Write a notice on behalf of the Principal. (About 50 words)
SUNRISE SENIOR SECONDARY SCHOOL
NOTICE
2 December 2026
CHANGE IN SCHOOL TIMINGS
All students are informed that, from 5 December 2026, school will start at 8:30 a.m. and end at 2:30 p.m. due to the winter season. Buses will run according to the new schedule. Students must report on time.
Dr S. Kapoor
Principal
Sample 3: Lost and Found
Question: You lost a blue water bottle in the school playground. Write a notice for the school notice board. (About 50 words)
LOST
12 July 2026
A blue steel water bottle with the name “Aarav” on the cap was lost in the school playground on 11 July 2026 during the sports period. Whoever finds it is requested to return it to the school office or contact Aarav Singh of Class 12 B.
Aarav Singh
Class 12 B
Sample 4: Workshop Announcement
Question: The school’s Literary Club is organising a creative writing workshop. Write a notice for Class 11 and 12 students. (About 50 words)
DELHI MODEL SCHOOL
NOTICE
5 August 2026
CREATIVE WRITING WORKSHOP
The Literary Club is organising a one-day creative writing workshop on 14 August 2026 from 10 a.m. to 1 p.m. in the library. Interested students of Classes 11 and 12 may register with the club secretary by 10 August. Seats are limited.
Aman Gupta
Secretary, Literary Club
Sample 5: Cancellation of a Class
Question: The Chemistry practical class is cancelled because the teacher is on leave. Write a notice for Class 12 students. (About 50 words)
BRIGHT FUTURE SCHOOL
NOTICE
20 September 2026
CANCELLATION OF CHEMISTRY PRACTICAL
Class 12 students are informed that the Chemistry practical scheduled for 22 September 2026 stands cancelled as the teacher is on leave. The practical will be held on 25 September 2026 during the same period. Students should carry their record files.
Neha Joshi
Head Girl
Sample 6: Blood Donation Camp
Question: Your school’s NSS unit is organising a blood donation camp. Write a notice inviting students and parents. (About 50 words)
LAKE VIEW PUBLIC SCHOOL
NOTICE
1 October 2026
BLOOD DONATION CAMP
The NSS unit is organising a blood donation camp on 12 October 2026 from 9 a.m. to 3 p.m. in the school hall. Eligible adults are invited to take part. Interested donors should register with the NSS coordinator by 8 October.
Karan Malhotra
Secretary, NSS Unit
Notice vs Letter vs Circular vs Advertisement
Students often confuse a notice with other short formats. The table shows the differences.
| Feature | Notice | Formal letter | Circular | Classified advertisement |
|---|---|---|---|---|
| Purpose | Announce to a group | Write to one person or office | Inform many people formally | Sell, hire or announce for payment |
| Salutation | None | Sir/Madam | Sometimes | None |
| Closing | Name and designation | Yours faithfully | Name and designation | Contact details |
| Length | About 50 words | About 120 words | Short | Very short |
If you want to see how a letter differs, read the Class 10 letter writing guide and the informal letter format. For longer factual writing, compare the report writing format for Class 12 and the speech writing format.
Common Mistakes in Notice Writing
Check your answer for these errors before you finish.
- Leaving out the name of the issuing body, the word NOTICE or the date.
- Writing a long heading or a full sentence as the heading.
- Using a salutation such as “Dear students” or a closing such as “Yours sincerely”.
- Missing the key details: date, time, venue or last date for registration.
- Writing in the first person with “I” or “we”.
- Exceeding the word limit or writing too little.
- Giving the wrong designation, or signing with a name the question did not allow.
- Writing the event date before the notice date.
How to Write a Notice in Five Minutes
A short process keeps you on time and avoids errors.
- Read the question and underline the event, the audience, the writer’s role and the word limit.
- Write the issuing body, the word NOTICE and the date.
- Choose a short heading of three to five words.
- Draft the body, covering what, when, where, who and how in about 50 words.
- Add your name and designation, then count your words.
Practise with a timer. Five notices written in a week make the layout automatic.
Practice Topics for Notice Writing Class 12
Use these prompts to build your own notices.
- An annual sports day and the rehearsal schedule.
- A farewell party for the outgoing Class 12.
- A school picnic or educational trip.
- A science exhibition and the call for project entries.
- A blood donation camp or health check-up camp.
- A tree plantation drive on World Environment Day.
- The postponement of the pre-board exam.
- A lost wallet or a found set of keys.
Regular short writing helps with every format. The 4-Week Diary Entry Course is one option for building a daily writing habit, and our guide to the diary entry word limit by class shows how to plan length when you only have a few lines.
Frequently Asked Questions
What is the word limit for notice writing in Class 12?
Most board-style papers ask for about 50 words, but the limit in your question takes priority. Check the latest sample paper for your board.
Is a salutation needed in a notice?
No. A notice has no “Dear” and no closing such as “Yours sincerely”. It ends with the writer’s name and designation.
Where do I write the date in a notice?
Write the date on the left side, below the word NOTICE. Use one consistent date style.
Can I use my own name in a notice?
Use the name only if the question allows it. Many questions ask you to sign as a role, such as Head Girl or Secretary. If the question says not to reveal your identity, use the designation alone.
Should I use the passive voice in a notice?
Yes, where it sounds natural. Phrases such as “Students are informed that” suit a formal announcement.
What is the difference between a notice and a circular?
A notice announces something to a group, usually on a notice board. A circular is a formal communication sent to many people and often carries a reference number.
How many marks does a notice carry?
Marks vary by board and year, and a notice usually carries a small share of the writing section. Check your latest marking scheme.
Conclusion
Notice writing class 12 is one of the quickest ways to secure marks, because the format never changes. Write the issuing body, the word NOTICE, the date and a short heading, then cover what, when, where, who and how in about 50 words, and sign with your name and designation. Avoid letter-style greetings, keep the tone formal and stay within the limit. Try the practice topics above, and revise your best notices before the exam.